| Template | Role(s) responsible for completing the template and authorisation | Timescale (where applicable) |
| Contact Record | Duty Support Worker - office hours Out of Hours Duty Social Worker - Out of Hours Self Authorised |
Contemporaneous with Contact received |
| Referral and Information Record | Duty Support Worker/Duty Social Worker - office hours Out of Hours Duty Social Worker - Out of Hours Authorised by Duty Social Worker/Duty Team Manager or Self Authorised Out of Hours |
Contemporaneous with Referral received |
| Initial Assessment - including Initial Plan where applicable | Allocated Social Worker Authorised by Team Manager | Within 7 working days of commencement |
| Core Assessment (all age groups) | Allocated Social Worker Authorised by relevant Team Manager |
Within 35 working days of commencement |
| Chronology | Allocated Social Worker | Contemporaneous with significant events that require inclusion in the Chronology |
| CwCN Plan Part One and Part Two | Allocated Social Worker Authorised by relevant Team Manager |
Within 5 working days of completion of Core Assessment Following CIN Review Meeting - Plan to be updated and distributed within 14 working days Part Two can be updated at any time in response to changes in planned service provision or newly identified needs |
| Child in Need Review Social Worker Pre Meeting Report | Allocated Social Worker Authorised by relevant Team Manager |
2 working days prior to CIN Review Meeting |
| Child in Need Review Outcomes | Chair of CIN Review Meeting | Within 2 working days of CIN Review Meeting |
| Minutes of Child in Need Review Meeting | Chair or Minute Taker (where applicable) of CIN Review Meeting | Within 10 working days of CIN Review Meeting |
| Record of Strategy Discussion / Meeting | Chair of Meeting (Manager) | Within 1 working day of Discussion/Meeting |
| Outcome of S46 Enquiries | Social Worker undertaking the Enquiries Authorised by relevant Team Manager |
Within 3 working days of completion of Enquiries |
| Initial and Review Child Protection Conference Social Worker Pre Meeting Report | Allocated Social Worker Authorised by relevant Team Manager |
2 working days prior to ICPC or CPRC |
| Initial and Review Conference Outcomes | Conference Chair | Within 2 working days of Conference |
| Minutes of ICPC or CPRC | Conference Minute Taker Authorised by Conference Chair |
Within 10 working days of Conference |
| Core Group Minutes | Allocated Social Worker Authorised by relevant Team Manager |
Within 5 working days of Core Group |
| Child Protection Risk Action Plan - Part One and Part Two | Allocated Social Worker Authorised by relevant Team Manager |
Initial Plan to be updated within 5 working days of first Core Group following ICPC Following each CPRC Plan to be updated within 14 working days of Review Part Two can be updated at any time in response to alteration in service provision or newly identified needs |
| Request to place child into Accommodation | Allocated Social Worker Authorised by relevant Team Manager Placement decision recorded by Care and Contracts Manager |
Contemporaneous with request to place child into accommodation |
| Placement Information Record | Allocated Social Worker | Planned placement Prior to placement commencing Emergency situation Essential elements - basic details, medical consent and consent to accommodation (where applicable) prior to placement, rest of information within 5 working days of placement |
| Child Looked After Care Plan Parts One and Two | Allocated Social Worker Authorised by relevant Team Manager |
Timescale dependent on situation and when Core Assessment completed For previously known child who has been assessed and where the placement is planned, the Care Plan must be completed prior to placement For previously unknown child Part One within 5 working days of becoming Looked After with Part Two being built alongside Core Assessment Plan to be updated within 14 working days of each Review Part Two can be updated at any time in response to changes in service provision or newly identified needs |
| Child Looked After Social Workers Report to Review | Allocated Social Worker Authorised by relevant Team Manager |
2 working days prior to Review Meeting |
| Child Looked After Review Outcomes | Chair of Review Meeting | Within 2 working days of Review Meeting |
| Child Looked After Review Minutes | Chair of Review Meeting | Within 10 working days of Review Meeting |
| Personal Education Plan | Allocated Social Worker and relevant Education Professional Authorised by relevant Team Manager |
Within 20 school days of child becoming Looked After |
| Assessment and Progress Record (all age groups) | Allocated Social Worker Authorised by relevant Team Manager |
Timescale for completion will be determined at Looked After Review Meeting when decision is made that APR is appropriate |
|
(Part Two replaces Part Two of Care Plan when child is preparing to leave care) |
Allocated Social Worker Authorised by relevant Team Manager |
Timescale for completion of Part One (Assessment) will be determined by Looked After Review Meeting when decision is made to hold Pathway Plan Assessment Part Two - as per CLA Care Plan |
Adoption Plan Parts One and Two (replaces ‘Care Plan’ when Plan for Looked After child is adoption) |
Allocated Social Worker (in conjunction with Adoption Worker) Authorised by relevant Team Manager |
As per CLA Care Plan |
| Case Transfer | First Section - Transferring Team Manager Second Section - Receiving Team Manager |
Contemporaneous with transfer request Within 2 working days of receipt of task |
| Closure Record | Allocated Social Worker Authorised by relevant Team Manager |
Contemporaneous with closure of case |
| Case Notes | Relevant professional - this could be Allocated Social Worker, Therapist, Manager, Out of Hours Social Worker | Within 5 working days of the event/decision to be recorded Within 1 working day when a significant risk is identified |